If You Receive a Grant
If your project receives funding, a legal document will be prepared.
This is an agreement between the Arts Fund and the Grant Recipient
governing the terms and conditions of the grant. An individual artist
is responsible for upholding the agreement, as is the Organization. For
a partnership or an unincorporated body, whoever signs is personally
As a condition of the funding, you are required:
- to undertake the project described in the agreement in accordance with the application approved by the Fund;
obtain written consent in advance from the Fund if you propose to make
any substantive changes or modifications to the Project;
complete the project as described within twelve (12) months of the date
of the agreement letter unless an extension is granted by the Fund, in
- to submit a final report, on the outcome of the
Project, in writing, to the Fund within two (2) months of the
completion of the Project. The report will include Actual amounts in
the Budget Summary form as provided in the Stage 2 application form.
Failure to submit a final report in a format acceptable to the Fund
constitutes a breach of the agreement and repayment of that portion of
the Grant Amount that has been disbursed is immediately due and owing.
ensure the public recognizes the support of the Regional Municipality
and the Region of Waterloo Arts Fund, all organizations and individuals
receiving funding are required to include prominent credit for Fund
support in public announcements, media releases, websites, and at
special events. Standard versions of the Arts Fund logos are available to download.
The Fund pays the grant recipient ninety percent (90%) of the grant
amount within thirty (30) days of receipt of the letter of agreement
signed by an authorized representative of the grant recipient. The
remaining ten percent (10%) of the grant amount is held back and only
released once the project has been completed and the Final Report is
received, reviewed and approved by the Final Report Review Committee.
Under no circumstances does the amount paid to the grant recipient
exceed the grant amount.