Making Art Happen in our Community since 2002
The Arts Fund has had a significant impact on the development of the creative arts community throughout Waterloo Region. Arts Fund Board members contribute their time, expertise and goodwill, and are acknowledged as having a leadership role within the arts community. Serving on the Board is both an opportunity and a commitment.
If you are interested in applying to be a Board member, please review recruitment info on this link.
The 14-member volunteer board is responsible for allocating funding provided by Regional Council on an annual basis. Applications are assessed using the peer review model – the people with the best expertise to review project proposals and understand which artistic projects are of highest quality and worthy of support are artists and individuals with extensive involvement in the arts.
The Arts Fund does not provide comment or feedback about any grant application evaluations and/or funding decisions. It is essential to the integrity of the review process that Board members do not assist with preparing applications, nor discuss the deliberations or outcomes. Members sign and adhere to the Confidentiality and Conflict of Interest policies.
Board members volunteer their time and expertise and receive no payment; some administrative expenses are reimbursed.
Yes, Board members may apply for grants as individuals or on behalf of their affiliated organizations. A position on the Board is a commitment of several years and, if excluded from the application process, it would penalize local artists for serving on behalf of others.
Over the years, the Board has strengthened its commitment to the Conflict of Interest policy. Applications from Board members undergo the same scrutiny that all applications receive. If a Board member submits an application, they must declare a direct conflict for that round. The Board member does not review any applications at all. The Director does not participate in any granting evaluations or decision-making while their own application is being considered.
Members of the Board can be appointed initially for a one- or two-year commitment, at the discretion of the incoming board member. A director can serve a maximum of six (6) continuous years. After retirement from the board, a former director can return to the board after a one-year absence.
Review grant requests and prepare for deliberations for allocations (2 cycles per year)
Attend meetings and participate fully in the work of the Board
Adhere to the Arts Fund Confidentiality and Conflict of Interest policies, as per the By-laws of the Corporation
Assist in the work of the various committees, as required from time to time
Represent the Arts Fund within the community, in adherence with its corporate by-laws
Promote the Arts Fund within the community and encourage artistic projects and community-support for those projects
Generosity of spirit and a desire to support the well-being of individual artists and organizations
Expertise in specific artistic disciplines, as well as a broad knowledge of the arts in general throughout Waterloo Region
Optimism and a positive approach towards the role of the arts in community development
Experience with governance practices in non-profit boards is an asset
Good judgment when balancing conflicting priorities and making difficult decisions
A collegial and collaborative approach to working with fellow Board members
Provide a resume or CV to the Nominations Committee through the Arts Fund Chair
Receipt of all membership applications will be acknowledged and applicants will be interviewed at the discretion of the Board
Election occurs during an appropriately scheduled meeting of the Board, typically annually in September during the Annual General Meeting (AGM)
Each new Board member is required to review, sign and agree to abide by Confidentiality and Conflict of Interest policy documents
Orientation is provided by the Board Chair and/or Vice Chair, or designate
During COVID-19, and until physical distancing measures are relaxed, Board meetings occur virtually via Zoom with the Board President and support staff present onsite (at the Region of Waterloo Administrative Headquarters,150 Frederick Street in Kitchener)
Parking costs incurred by members are reimbursed on a regular basis and paid from the Arts Fund budget
Arts Fund-supported events occur throughout the Region and members are encouraged to attend/participate, where possible
The Arts Fund Board carries Directors and Officers Liability Insurance
Staff support is provided for the work of the Board by Regional staff members in the office of the Regional Clerk (Planning, Development and Legislative Services), as well as staff in Legal Services and Financial Services
For more information and to express your interest in serving on the Arts Fund Board, please contact us.